Privacy Policy

Your privacy is very important to us. Here at The Parchment Rustler we have a few fundamental principles that we follow:

  • We don’t ask you for personal information unless we truly need it (we aren’t fans of services that ask you for lots of extra details for no apparent reason).
  • We don’t share your personal information with anyone except to comply with the law, develop our blog content, or protect our rights.
  • We don’t store personal information on our servers unless required for the on-going operation of our site.

The Parchment Rustler is the personal blog of Dr. Sophie Kay, operating over the domain www.parchmentrustler.com. It is our policy to respect your privacy regarding any information we may collect while operating this site.

All our information is stored on a server at Tsohost, the website hosting company which we use. Tsohost is UK based and compliant with the General Data Protection Regulations (GDPR). Tsohost’s GDPR FAQ page is available on their website.

The Parchment Rustler is a self-hosted blog powered by WordPress, which is also GDPR compliant.

Who we are

Our website address is https://www.parchmentrustler.com.

For any privacy-specific concerns you may have, please contact Sophie Kay via email at sophie[AT]parchmentrustler.com. To use this email address, you’ll need to replace the [AT] characters with @ when you type the address into the ‘Send To’ field.

The Parchment Rustler blog is separate from Dr. Sophie Kay’s professional site, Jigsaw Genealogy UK. As separate entities, The Parchment Rustler and Jigsaw Genealogy UK do not share your personal information with one another. For example, if you sign up to receive mailings from The Parchment Rustler, your personal details will not be used in any way for mailings from Jigsaw Genealogy UK.

What personal data we collect and why we collect it

There are three main aspects of The Parchment Rustler which may involve the collection of user data: our blog subscription facility, our blog comment facility, and our site usage statistics.

Subscription

If you subscribe to our followers list, you consent to receive email notifications of any new posts made on The Parchment Rustler blog. As a subscriber, your details will not be distributed elsewhere and will not be used for any purpose other than notifying you that a new entry has been posted on The Parchment Rustler. If you unsubscribe, your information will be deleted permanently and with immediate effect.

Should The Parchment Rustler cease activity, all subscriber details will be deleted.

Our Email Subscribers feature creates the following tables in our database, some of which are amended whenever a new subscriber joins or leaves:

  • A table containing the details provided to us by our subscribers at point of joining;
  • A file containing all the post notifications that we create to send new blog notifications;
  • A log which has information about post notification and newsletter emails that we have sent;
  • A detailed log which has information about post notification and newsletter emails that we have sent.

Comments

When visitors leave comments on the site, they consent to us collecting the data shown in the comments form, along with the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Comments and other content submitted to the Akismet anti-spam service are not saved on our servers unless they were marked as false positives, in which case we store them long enough to use them to improve the service to avoid future false positives.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies (including Usage Statistics)

A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. The Parchment Rustler uses cookies to help it identify and track visitors, their usage of its website, and their website access preferences. Visitors to The Parchment Rustler who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using the website, with the drawback that certain features of the website may not function properly without the aid of cookies.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

Analytics

Raw access logs are collected by our web host, Tsohost and are used by AWStats for web statistics. These may include several types of non-personally-identifying data which web browsers and servers usually make available, such as the browser type, language preference, referring site, and the date and time of each visitor request.

Similar data types are also handled by Jetpack, our site statistics plugin. The Parchment Rustler’s purpose in collecting non-personally identifying information is to better understand how visitors use its website.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from external websites behaves in the exact same way as if the visitor has visited that external website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Whom we share your data with

We do not share your data with any third parties other than carefully selected providers essential to the day-to-day functioning of The Parchment Rustler.

Our email subscriber service is handled through a local plugin on The Parchment Rustler’s Tsohost servers and does not involve any sharing of personal data with the plugin provider, Icegram.

Continued functioning of The Parchment Rustler depends upon a small number of third-party plugins which process your personal data:

  • Akismet, an anti-spam service which assists in moderating our blog comments;
  • Jetpack, which manages our website statistics.

Both Akismet and Jetpack are owned and managed by Automattic, which regularly updates its products and policies to ensure GDPR compliance. You can view their cookie policy here.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (with the exception of their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Details of our UK based web hosting, and the providers of our third party plugins, can be found in the introduction to this Policy and the above sections entitled “What personal data we collect and why we collect it” and “whom we share your data with”.

How we protect your data

Here at The Parchment Rustler, we operate a data minimisation policy. This means that we take the minimum personal data from you required to operate our service, and that we minimise the sharing of that data with third-party organisations in order to reduce the risks of breaches occurring.

We regularly update our plugins to ensure that The Parchment Rustler uses the most up-to-date versions and that any patches or security fixes are applied as soon as possible.

Our website is hosted in the UK by Tsohost. They operate their own data centres, have built in a secure network infrastructure and do not rely on third-party solutions. Tsohost’s data centres are staffed 24 hours a day every day of the year, with ultra-strict access control, extensive CCTV coverage, and online firewall protection.

Here at The Parchment Rustler, we undertake regular refresher training in data management and the General Data Protection Regulations (GDPR) and review our procedures to ensure we continue to meet current standards as requirements evolve.

What data breach procedures we have in place

Should a data breach ever occur at The Parchment Rustler, we would notify any affected subscribers by email as soon as possible, and within 72 hours of becoming aware of the breach. This approach complies with current GDPR requirements.

Following any breach, we would undertake a critical analysis to determine how such a breach had occurred and take appropriate steps to reduce the chances of it recurring.

Privacy Policy Changes

Although most changes are likely to be minor, The Parchment Rustler may change its Privacy Policy from time to time, and at its sole discretion. The Parchment Rustler encourages visitors to frequently check this page for any changes to its Privacy Policy. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.