Your privacy is very important to us. Here at The Parchment Rustler we have a few fundamental principles that we follow:
- We don’t ask you for personal information unless we truly need it (we aren’t fans of services that ask you for lots of extra details for no apparent reason).
- We don’t share your personal information with anyone except to comply with the law, develop our blog content, or protect our rights.
- We don’t store personal information on our servers unless required for the on-going operation of our site.
The Parchment Rustler is the personal blog of Dr. Sophie Kay, operating over the domain www.parchmentrustler.com. It is our policy to respect your privacy regarding any information we may collect while operating this site.
All our information is stored on a server at Tsohost, the website hosting company which we use. Tsohost is UK based and compliant with the General Data Protection Regulations (GDPR). Tsohost’s GDPR FAQ page is available on their website.
The Parchment Rustler is a self-hosted blog powered by WordPress, which is also GDPR compliant.
Who we are
Our website address is https://www.parchmentrustler.com.
For any privacy-specific concerns you may have, please contact Sophie Kay via email at sophie[AT]parchmentrustler.com. To use this email address, you’ll need to replace the [AT] characters with @ when you type the address into the ‘Send To’ field.
The Parchment Rustler blog is separate from Dr. Sophie Kay’s professional site, Khronicle. As separate entities, The Parchment Rustler and Khronicle do not share your personal information with one another. For example, if you sign up to receive mailings from The Parchment Rustler, your personal details will not be used in any way for mailings from Khronicle.
What personal data we collect and why we collect it
There are four main aspects of The Parchment Rustler which may involve the collection of user data: our blog subscription facility, our blog comment facility, our site usage statistics, and occasional competitions or surveys.
If you subscribe to our followers list, you consent to receive email notifications of any new posts made on The Parchment Rustler blog. As a subscriber, your details will not be distributed elsewhere and will not be used for any purpose other than notifying you that a new entry has been posted on The Parchment Rustler. If you unsubscribe, your information will be deleted permanently and with immediate effect.
Should The Parchment Rustler cease activity, all subscriber details will be deleted.
Our Email Subscribers feature creates the following tables in our database, some of which are amended whenever a new subscriber joins or leaves:
- A table containing the details provided to us by our subscribers at point of joining;
- A file containing all the post notifications that we create to send new blog notifications;
- A log which has information about post notification and newsletter emails that we have sent;
- A detailed log which has information about post notification and newsletter emails that we have sent.
When visitors leave comments on the site, they consent to us collecting the data shown in the comments form, along with the visitor’s IP address and browser user agent string to help spam detection.
Comments and other content submitted to the Akismet anti-spam service are not saved on our servers unless they were marked as false positives, in which case we store them long enough to use them to improve the service to avoid future false positives.
Forms, Surveys and Competitions
Form submissions on The Parchment Rustler are used for competitions, surveys or to receive applications for giveaways. When visitors complete such forms, they consent to us collecting the data shown in the form, and to implement spam detection services which may require personal information such as the user’s IP address.
The Parchment Rustler does not implement either reCAPTCHA or Quiz and Survey Master products on any posts other than submitted forms and quizzes.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies (including Usage Statistics)
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
Raw access logs are collected by our web host, Tsohost and are used by AWStats for web statistics. These may include several types of non-personally-identifying data which web browsers and servers usually make available, such as the browser type, language preference, referring site, and the date and time of each visitor request.
Similar data types are also handled by Jetpack, our site statistics plugin. The Parchment Rustler’s purpose in collecting non-personally identifying information is to better understand how visitors use its website.
Forms for competitions, quizzes, surveys and giveaways may require the use of reCAPTCHA, which carries out its own analytics via Google services in order to confirm that a user is human and not an automated bot. This is intended to protect The Parchment Rustler from spam. Details of the Analytics and Terms for reCAPTCHA are provided in the Forms, Surveys and Competitions section above.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from external websites behaves in the exact same way as if the visitor has visited that external website.
Whom we share your data with
We do not share your data with any third parties other than carefully selected providers essential to the day-to-day functioning of The Parchment Rustler.
Our email subscriber service is handled through a local plugin on The Parchment Rustler’s Tsohost servers and does not involve any sharing of personal data with the plugin provider, Icegram.
Continued functioning of The Parchment Rustler depends upon a small number of third-party plugins which process your personal data:
- Akismet, an anti-spam service which assists in moderating our blog comments;
- Jetpack, which manages our website statistics;
- reCAPTCHA, an anti-spam service for form submission.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (with the exception of their username). Website administrators can also see and edit that information.
If you choose to enter a competition or giveaway, we will store your personal information for as long as is necessary to conclude the competition or giveaway process. After this time, your submitted information will be deleted from our systems.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Details of our UK based web hosting, and the providers of our third party plugins, can be found in the introduction to this Policy and the above sections entitled “What personal data we collect and why we collect it” and “whom we share your data with”.
How we protect your data
Here at The Parchment Rustler, we operate a data minimisation policy. This means that we take the minimum personal data from you required to operate our service, and that we minimise the sharing of that data with third-party organisations in order to reduce the risks of breaches occurring.
We regularly update our plugins to ensure that The Parchment Rustler uses the most up-to-date versions and that any patches or security fixes are applied as soon as possible.
Our website is hosted in the UK by Tsohost. They operate their own data centres, have built in a secure network infrastructure and do not rely on third-party solutions. Tsohost’s data centres are staffed 24 hours a day every day of the year, with ultra-strict access control, extensive CCTV coverage, and online firewall protection.
Here at The Parchment Rustler, we undertake regular refresher training in data management and the General Data Protection Regulations (GDPR) and review our procedures to ensure we continue to meet current standards as requirements evolve.
What data breach procedures we have in place
Should a data breach ever occur at The Parchment Rustler, we would notify any affected subscribers by email as soon as possible, and within 72 hours of becoming aware of the breach. This approach complies with current GDPR requirements.
Following any breach, we would undertake a critical analysis to determine how such a breach had occurred and take appropriate steps to reduce the chances of it recurring.